In this module we will be covering the below mentioned topics.

1. How to create RFQ Template ?​
2. How to connect the RFQ Template with a Policy?​
3. How to draft, save and send an RFQ to the insurer?​
4. How to update the quote responds received from insurer?​​
5. How to create quote comparison sheet from the quote responds updated?

Let’s see how to set up professional insurance quote comparison sheets faster and more efficiently. The admin needs to create RFQ templates and connect these templates with the respective policies, operational side needs to draft RFQ, email insurers for quotes, update responses, compare quotes, notify customers, and repeat the process until the purpose is served.

The first step that needs to be set up by the admin is to check whether the organization logo is updated or not.

To do that, click on Settings > Organization > Organization Master. Now click on the View button and check whether the organization logo is updated or not. If not, click on Reattach button, upload a new logo, scroll down, and click Save to complete the process.

WATCH VIDEO >

The next step an admin need to do is to create an RFQ template.
Click on Settings > Templates > RFQ Master. Here you can see a list of templates that are already configured within the software. Click on the More > Edit corresponding to any of the items to edit this RFQ template. Here you can see all the important fields are already configured in the template for you.

WATCH VIDEO >

The next step an admin need to do is to connect an RFQ template with its corresponding policy.

Go to Settings > Policy > Policy Master. Now search for a particular insurance product, click, and expand, under the RFQ template section, select the corresponding template from the drop-down list, now scroll down and click on Update Policy.

WATCH VIDEO >

Click on Policies → Upcoming. All upcoming policies will be listed here. Click on the respective policy that you want to draft RFQ. Click and expand, you can see the details of the policy along with an Add New RFQ button near convert to policy. Click on the Add New RFQ button, you will get a pop-up where the system by default will draft an RFQ for the prospect with the available details. You can edit or remove the details if needed. that's how you could draft an RFQ.

Now you see Add new RFQ option in Polices Upcoming once you click and expand the prospect because your selected policy in the prospect was connected with an RFQ template.

Now let’s go back to the template. We have already assumed that we created templates. So if you want to skip the email insurer, you don't have to turn on the Skip email insurer settings. Next is Default Rematrks, by default, it will be ticked. You can change to Emply or Value accordingly.

Scrolling down you can see that all the client details are auto-filled into the respective fields. Here you can edit the necessary fields if required by using Add More and Remove buttons. In this way, you can create additional rows or delete existing items from the template. Once you update this it will be reflected in the newly generated RFQ templates.

Now scroll down and click on Save and Send Email button. Now the system will automatically draft an email with all the necessary information. You can cross-verify the email contents, select the core companies receiving points, attach additional documents if needed, and click Save and Send Email. Now the system will send separate emails to all the receiving points automatically.

WATCH VIDEO >

After sending the RFQ to the insurers, now the system will display that it is waiting for the response from the respective companies. When you get a response from the insurance companies, you can update their quotation into the system by clicking the Quote Awaited button. A pop up will be displayed for doing the necessary edits. After doing every updations, click Save Quotation button. Do the same process for other respondents also.

Once updated you can preview the Quote Comparison Sheet by clicking on the View Detail Quote Comparison button. A professional-looking standard quote comparison sheet will be generated with all the necessary information.
By clicking on the Notify Customer button, you can email and whatsapp this quote comparison sheet to your customer.

WATCH VIDEO >

In the quote comparison sheet, you be able to see the default remarks that are a tick mark. If you go to the template, and if you change the tick mark to empty or a value, please choose accordingly.

Similarly, there is a turn ON/OFF button for every field. If you turn it ON it will show on the quote comparison sheet and if you turn it OFF it won’t show there.
This way you can manage the ON/OFF and default remark buttons.

WATCH VIDEO >

Click on Policies → Upcoming. All upcoming policies will be listed here. Click on the respective policy that you want to create a new RFQ. Click and expand, you can see the details of the policy along with an Add New RFQ button near convert to policy. Click on the Add New RFQ button, you will get a pop-up where the system by default will draft an RFQ for the prospect with the available details. You can create a new RFQ here by entering the necessary changes.

Scroll down and click and Save &Send Email, sent to the insurance company and share with eh customer again. If the customer is again not happy with it, you can create a new RFQ template here. In that case, you click on Start Over button on the top corner and initiate creating a brand new RFQ template..

WATCH VIDEO >